Jobs

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.

Open Positions:

Acquisitions and Administrative Assistant

MIT Press, to assist one acquisitions editor with project management for the Press’s book program in computer science and provide administrative support to the department manager and editorial director. Will assist with distinct and critical phases of project development for approximately 20-25 book projects per year across a range of publication types and provide general support to the acquisitions department. Responsibilities include collaborating with other departments and acting as liaison with authors; working with authors to prepare manuscripts and artwork for production; reviewing final manuscripts to ensure that compliance with preparation guidelines; data entry; querying potential reviewers and making sure review process stays on schedule; soliciting endorsements for forthcoming books; sending contracts and tax documents to authors; assisting with document preparation; tracking and overseeing permissions clearance; researching and helping identify competing books; planning and scheduling in-person/remote meetings/events; gathering and formatting documents for distribution at meetings; organizing seasonal list planning meetings; creating/distributing reports; maintaining department wiki and documenting department procedures; representing the Press at conferences; and other duties as needed.

Job Requirements: high school diploma or its equivalent; three years’ administrative experience; excellent organizational and communication skills; proficiency with administrative software (MS Word, FileMaker, Excel, PowerPoint); ability to coordinate and prioritize multiple task demands and effectively manage time; discretion and judgment with confidential information/issues; attention to detail; self-motivation; and ability to work on teams.

PREFERRED: bachelor’s degree, publishing experience, and experience/engagement with diverse communities or communities that are underrepresented in STEM fields and willingness to apply that knowledge in the daily work of publishing. Job #20244-4 Some travel may be required (assuming safe conditions for doing so). This is a hybrid role with an expectation of a minimum of one to two days in the office.

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Associate ManagerAdvertising and Promotions

The Associate Manager, Advertising and Promotions is responsible for developing and implementing cross-channel, customer-focused, and data-informed advertising and marketing strategies for all MIT Press books, journals, platforms, and other products in collaboration with the Director of Marketing and Communications for the MIT Press. These strategies will encompass comprehensive global digital and place advertising campaigns; robust analysis of customer data and web traffic to optimize discovery and identify new opportunities; a creative, growth-oriented email marketing program; and the production of effective promotions materials and marketing collateral.

This job opportunity is available for remote work or hybrid scheduling. 

Principal Duties and Responsibilities (Essential Functions**):

Advertising (50%)

  • Collaborate with Director of Marketing and Communications to develop and execute a comprehensive advertising and promotions strategy in support of all MIT Press products (trade books, academic books, textbooks, journals, and MIT Press Direct);
  • Collaborate with Director of Marketing and Communications to establish the strategy and implementation of a global advertising plan, print and digital, for all books, journals, and other products each season. This includes placing digital and print space ads in magazines and journals; scheduling paid search engine and keyword advertising; placing digital advertising across social media; and writing and guiding design of ads.
  • Develop seasonal ad plans and execute across digital platforms, including Facebook Ads, Amazon Ads, Google Ads, Twitter Ads, and LinkedIn Ads.
  • Regularly analyze campaign metrics to create more refined, targeted digital marketing strategies.
  • Perform seasonal analysis to track ROI on paid and organic marketing initiatives across departments, and use data to inform future marketing initiatives and product lines;

Email Marketing (25%)

  • Plan, schedule, and implement all external books email and other digital campaigns to our newsletter subscribers (via Hubspot), in coordination with the Head of Web Editorial and Content Strategy; develop a relationship with our subscribers, develop custom email lists for all disciplines and groups, and create goals to grow the email subscriber list including regular ROI (return on investment) tracking by campaign.
  • Collaborate with Director of Marketing and Communications to implement growth strategies to expand the MIT Press email newsletter subscriber base.
  • Maintain marketing contacts in a customer relationship database, connecting campaigns and interactions in order to better refine MIT Press marketing communications.

Website Marketing (10%)

  • Analyze user and audience data to advise on SEO and keywords for website and advertising;
  • Update website based on user experience, new book announcements, and seasonal changes.

Administrative Duties (15%)

  • Disseminate knowledge and research about advertising and promotions best practices across the marketing department.
  • Train the digital marketing and analytics team, as well as other departments, on relevant tools and strategies for successful campaign execution.
  • Provide individual guidance on digital marketing strategy for authors and journal editors when needed, developing standard guides for widespread distribution.
  • Other duties as needed or required.

Apply Online

 


Director of Finance

Position Overview: The Director of Finance serves as a strategic partner to the MIT Press Director and Publisher and manages day-to-day MIT Press accounting, budgeting, and financial reporting. This role oversees the Finance & Accounting team.

Principal Duties and Responsibilities (Essential Functions**):

Financial Management:

  • Directs all aspects of financial reporting and analysis and/or the budget cycle for the MIT Press.

  • Assists the Director of the Press with both long-term strategic planning and with daily general management issues. 

  • Oversees the Finance & Accounting department. 

  • Represents the financial interests of the Press with distribution & sales partner, Penguin Random-House Publisher Services (PRHPS).        

  • Develops financial policies and strategies in support of key initiatives.

  • Leads development of financial analyses, studies, and modeling.

  • Oversees the development of routine and ad hoc decision support analysis.

  • Oversees the administrative budget proposal and forecasting analysis processes, including quarterly reporting, position budgeting, policy implementation and the end of year report.

  • Ensures that budget reports are consistent with accounting principles and with MIT’s published financial statements.

  • Evaluates budget vs. actual performance and recommends budget adjustments and other efficiency and effectiveness improvements.

  • Handle all real estate leases and capital equipment purchasing and leasing

  • Maintain all necessary internal control safeguards

  • Prepare Press annual operating and capital budgets, and oversee re-projections as appropriate

  • Work with budget center managers to plan and control departmental expenses 

  • Provide regular analysis of performance vs. plan and identify action steps to improve performance   

  • Track title subsidies and private gifts, and ensures that all subvention funds are allocated appropriately

  • Oversee the preparation of monthly, quarterly and annual financial statements and/or audits

  • Manage financial and operational matters for MITP’s London office

  • Prepare Association of University Presses (AUP) quarterly and annual reports

  • Some travel as needed.

Detailed Responsibilities 

Financial Control: Manage accurate and appropriate accounting systems and practices, oversee Press general ledger, financial reporting, cost accounting and royalty accounting functions. Work with Production department to ensure effective purchasing for all manufacturing, which includes fulfillment systems for book sales and journals subscriptions. Manage London office accounting and benefits. Responsible for all grant administration and reporting. Handle all real estate leases and capital equipment purchasing and leasing. 

Budget: Prepare Press annual operating and capital budgets. Oversee budget re-projections as appropriate. Work with budget center managers to plan and control departmental expenses. Provide regular analysis of performance vs. budget or plan and identify action steps to improve performance. Devise and implement new budget transparency practices to support managers in ongoing departmental budget management. 

Business Analysis and Planning: Create, implement, and regularly revise criteria for publishing decisions such as pricing formulas, profitability targets, and inventory guidelines. Analyze margins and profitability of business segments and individual titles as appropriate. Devise new financial business models for new ventures. Review selected major author contracts and all major agreements with licenses and vendors. Working with the Press Director, develop and revise long-term financial plans for the Press and work to implement such plans. 

General Press Management: Assists Director with management of major business partnerships for books, journals, and platforms, and the MIT Press Bookstore. 

Apply Online  

 


Computer Support Assistant

Position Overview: To provide routine computer and software applications support such as: network, operating system, and software application problems; software installation; data restoration; installation or upgrades to operating systems, etc. to MIT Press personnel on all platforms. 1-year contract role with possibility for extension. Principal Duties and

Responsibilities (Essential Functions**):

  • First responder to all Help Desk tickets via ServiceNow. Responds in a timely manner, providing explanations and instructions.
  • Follows up on outstanding requests and ensures timely resolution.
  • Installs and updates basic hardware/software and network systems.
  • Creates accounts and configures software/hardware as part of on-boarding process.
  • Provides first-tier support for audiovisual equipment in conference/meeting rooms.
  • Administers local and network printers, copiers, faxes, and scanners; replaces toner, clears printer jams, calls for repairs, and follows up on any connectivity problems
  • Trains staff on basic software and equipment.
  • Creates and/or updates documentation and/or guidelines for various systems and department procedures.
  • Strives to communicate technical concepts in common terms to ensure understanding from all audiences.
  • Performs standard testing of network facilities and desktop equipment.
  • Administers department voice accounts and updates department telephone trees.
  • Maintains all department MIT Mailman and Moira lists. Adds and removes users from access lists and periodically conducts audit on lists to maintain security.
  • Install and configure backup software for all desktop machines. Monitors backup systems for all department computers.
  • On rare occasion, may work nights and weekends if any installation or process needs to be done off-hours.
  • Work may require moving objects weighing 10 to 20 lbs. Work may require moving from site to site (office and bookstore).
  • Other duties as needed or required.

Supervision Received: Supervision received by Senior Manager, Data Services with guidance/mentorship from IT Consultant.

Supervision Exercised: None Qualifications & Skills:

EDUCATION: High school diploma or equivalent required.

EXPERIENCE: Minimum 3 years computer user support experience required.

SKILLS:

  • Working knowledge of common software applications and processes preferred.
  • Ability to communicate technical information and issues effectively to others.
  • Must be able to work both independently and as part of a team.

PREFERRED EDUCATION AND EXPERIENCE: • Experience supporting a mixed-platform environment (Mac and PC) a plus.

Apply Online

 


** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.
 

Please apply for these positions with a cover letter, on the MIT Careers Site using the job cart portal.

Internships at The MIT Press